Business Continuity Planning Information

Business Continuity is a growing industry which is sadly underestimated or ignored by many businesses. The continuance of business can be interrupted by many factors, ranging from simple power outages to severe staff shortages.

A severe disruption of business activities can cause major adverse effects for yourselves, employees, customers and the community. To help mitigate these effects the business community should take steps to have in place their own Business Continuity Plan (BCP).

If you do nothing else then you should consider completing a Business Impact Analysis (BIA) to identify your critical activities and which people, places, and processes are critical to the continuance of those activities.

There are many ways of completing a BIA. The type of business you carry out and the size of your business may determine the style of BIA which you utilise. There are many free BIA templates and examples available on the internet.

If you would like to take your BCP a stage further then you may wish to consider the use of a BCP software solution.

ROBUST is a Resilient Business Software Toolkit which is designed to help your business produce an effective BCP simply and efficiently and to provide on-the-spot help when capability is lost through the embedded Incident management Planner (IMP). ROBUST and all ancillary documentation may be downloaded entirely free of charge from

The development and support of ROBUST has been financed through RISCAuthority, enabling its free distribution to end-users in pursuit of a better prepared business environment within the UK.

RISCAuthority is funded by a group of UK insurance companies in pursuit of risk reduction through research, advice and best practice and is administered on their behalf by the Fire Protection Association (FPA).

There are also many BCP software solutions available on the market which may be suitable for your business. Please check these out thoroughly before you make any purchase as they tend to be specific to certain industries.

Third Party Content

South Yorkshire Fire and Rescue neither endorses nor guarantees the accuracy of products or services offered or sold and will not be responsible for any transactions between you and the seller.

South Yorkshire Fire & Rescue (SYFR) is keen that all businesses within South Yorkshire are adequately prepared and build resilience into their operations.

Think about fire safety!

You are twice as likely to die in a fire if you don’t have a smoke alarm that works. Think about fire safety in your premises.

  1. Fit a smoke alarm to each level of your business and test it once a week.
  2. Fit a carbon monoxide alarm.
  3. Choose an escape route from your home and practice it with your staff. The best escape route is often the normal way in and out of your premises.
  4. Think of any difficulties you may have getting out, for example, if you have staff on your premises at night you may need to have a torch to light your way.
  5. Choose a second escape route, in case the first one is blocked.
  6. Keep all exits clear of obstructions.
  7. If there are older or disabled people, plan how you will get them out.
  8. Think about a safe place to go if you can’t escape – ideally a room with a window and phone.
  9. Make sure everyone knows where door and window keys are kept.
  10. To help prevent fires occurring through the night, it’s important to check your premises for fire hazards before you lock up.
  11. Prepare a routine to make sure you:
    • Check the cooker is turned off.
    • Turn off and unplug electrical appliances (unless they are meant to be left on).
    • Put candles and cigarettes out properly.
    • Turn heaters off.
    • Make sure exits are kept clear.
    • Close inside doors at night to stop a fire spreading.

SYFR supports the South Yorkshire Local Authorities, who operate schemes and promotions to assist businesses with Business Continuity preparedness.

For further advice please contact SYFR Civil Protection Group on 0114 253 2457 or 0114 253 2246.

This content was last updated on September 05th, 2017