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Data sharing and protection

We are committed to protecting your personal data and privacy. Any personal information you give to us will be processed in accordance with the UK Data Protection Act 1998.

How we use your information

The information you provide to us will only be used for the purposes that you provide it and will never be used for third party marketing. Examples of how we may use your information include:

  • Enabling the Service to compile statistics, or to assist other organisations to do so, provided that no statistical information that would identify you as an individual will be published.
  • Offering relevant safety services such as: fire safety courses, risk assessments for businesses, and Home Safety Assessments for householders.
  • To undertake projects with our partner agencies including local government bodies and universities. In all cases, strict Information Sharing Agreements (ISAs) will be in place.
  • The information will be kept securely, and will be kept no longer than necessary. We will only collect the minimum information necessary to fulfil that purpose.

Further information on safety advice we provide to households can be found here.

Further information on safety advice we provide to businesses can be found here.

An example of how we use data collected for statistical analysis can be found in our Community Risk Model.

When we collect your personal data we will advise you:

  • What your information will be used for
  • Who it may be shared with
  • Where your consent is required to collect personal data.

Types of Data

There are essentially three types of data defined in the South Yorkshire Fire and Rescue Data Sharing Policy. These are:

Personal Data

The Data Protection Act 1998 (DPA) applies only to personal data about a living, identifiable individual. However the definition of personal data is highly complex and for day to day purposes it is best to assume that all information about a living, identifiable individual is personal data.

Such personal data might include, but not be limited to:

  • Name
  • Address
  • Telephone Number
  • Age
  • A unique reference number if that number can be linked to other information which identifies the data subject, such as a National Insurance Number or Payroll Number.

The law imposes obligations and restrictions on the way that SYFR and its partners process personal data. The DPA regards ‘processing’ of data to include collecting, storing, amending and disclosing data. The individual who is the subject of the data (the “data subject”) has the right to know who holds their data and how such data will be processed, including how such data is to be, or has been shared.

Sensitive Data

In the DPA certain types of data are referred to as “sensitive personal data”. This is data which relates to the following data subjects:

  • Racial or ethnic origin,
  • Political opinions,
  • Religious beliefs, or other beliefs of a similar nature,
  • Trade union membership,
  • Physical or mental health or condition,
  • Sexual life,
  • Commission or alleged commission of any offence, or,
  • Any proceedings for any offence committed, or alleged to have been committed, the disposal of such proceedings, or the sentence of any court in such proceedings.

Usually more stringent restrictions will apply to the use of this sensitive personal data.

Anonymised and Aggregated Data

The use of anonymised and aggregated data can be treated in very similar ways. Anonymised data are individual data records from which the personally identifiable fields have been removed.

Aggregated data is data which has been processed to produce a generalised result, and from which individuals cannot be identified. However caution needs to be taken when such aggregations could lead to an individual being identified e.g. groupings with small distribution leading to isolation of individual characteristics.

On the basis that anonymised and aggregated data does not identify individuals, the processing of such data is not regulated by the DPA. In 2012 a new code of practice was published on anonymising data, designed to reduce the likelihood and risk of individuals being identified through re-identification. A summary of the code can be found on the Information Commissioner’s Office website,, or by following the link below.

The ‘Open Government Licence’ for public sector information provides a standard protocol for sharing anonymised information, with some limitations. This can be found at the following location, and should be quoted in respect to the publishing of data under this license. When SYFR data is used under the Open Government Licence, the following attribution should be included: “South Yorkshire Fire & Rescue, licensed under the Open Government Licence.”

NHS Exeter Health Data

Following work by the Chief Fire Officers Association (CFOA) with NHS England, all English Fire and Rescue Services (FRS) now have access to data that enables South Yorkshire Fire and Rescue to identify over 65s and target vulnerable households in order to deliver vital Home Fire Safety Checks, which has had a dramatic effect in reducing deaths and injuries in fires.

Fair Processing Notice:-

“NHS England, the Royal College General Practitioners and Fire and Rescue Services (FRS) in England work together to ensure preventative resources are offered to those who may benefit most. This is achieved by referrals and the sharing of information (where relevant, appropriate and necessary) to allow fire service personnel to undertake Safe and Well visits. If you require more information about how NHS England use and share your information, please click on the following link:-

Research has shown that those at high risk from fire death and injury are most likely to impact on a range of NHS services. Safe and Well visits are developed between local health practitioners and FRSs to meet local health-risk priorities. They therefore represent an intervention which can improve people’s quality of life while reducing demand on critical services.

The majority of fire deaths in the UK occur amongst the elderly population. However, older people are most vulnerable to fire and a number of other risks. A Safe and Well visit from the FRS is proven to make them safer and can reduce risk significantly across a range of factors.

In one area of the United Kingdom where this work has been piloted since 2007, there has been a very significant reduction in fire deaths and injuries which developed into a current trend well below the national average. So we know this work can save many lives.

The FRS and NHS will continue to work together in the future to ensure the visits undertaken by the FRS are effective in helping to make people safe and well”.

Your right to withdraw consent for your information to be shared

You have the right to withdraw and refuse consent to information sharing at any time. For further information please contact the data protection officer using the details below.

Your request should be addressed to:

The Data Protection Officer, South Yorkshire Fire & Rescue, 197 Eyre Street, SHEFFIELD, S1 3FG.

Or by email to

How do I access information recorded about me?

Under the Data Protection Act individuals have a right to access information that is held about them by an organisation. For further information please contact the data protection officer using the details below.

Your request should be addressed to:

The Data Protection Officer, South Yorkshire Fire & Rescue, 197 Eyre Street, SHEFFIELD, S1 3FG.

Or by email to

Further information can be obtained below on the ICO website which also includes details of how to make Subject Access Requests.

ICO Data Protection Registration Number: Z4834337

You can view the ICO Data Protection Registration details for South Yorkshire Fire & Rescue Authority here. This register entry describes, in very general terms, the personal data being processed by South Yorkshire Fire & Rescue Authority.

Please also see our Privacy Policy regarding how we collect data from our online visitors and our Cookie Policy.

This content was last updated on January 15th, 2018